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Undergraduate Forms

Application for Graduation

The Graduation Application can be completed on-line through your WVU Portal account:

  1. Log into your WVU Portal account: http://portal.wvu.edu
  2. Click on the STAR Tab
  3. Click on the link "Click here to log into DegreeWorks"
  4. Verify major(s), minor(s), certificate(s), and area of emphasis (if applicable) are correct
  5. Report any discrepancies by sending an email to Statler Student Services
  6. Next to the Graduation Application field, click the “Apply to Graduate” link

If you are graduating with two degrees (i.e. one degree in Aerospace Engineering and one degree in Mechanical Engineering) you will need to complete the application twice. After you submit the application for your first major, go back and submit the application a second time, for your second major.

Graduation applications are only good for one semester. If you applied any other semester and did NOT graduate then you will need to re-apply to graduate.

Graduation Applications deadlines can be found at: http://registrar.wvu.edu/

Area of Emphasis Request 

If you are a Statler College undergraduate student and you wish to add or remove an area of emphasis, please complete the Area of Emphasis Request Form.

Change Major [Engineering Tracks 1, 2, or 3 Majors]

Engineering [Tracks 1, 2, or 3] students wishing to change their major (outside engineering) must complete a FEP change of major request.

Change Major [CEE, CBE, IMSE, MAE, PNGE, MINE, LCSEE]

Students, who are not in the fundamental of engineering program (engineering track 1, 2, or 3), wishing to change their major must complete a Transfer Request Form, obtain the advisor's signature, and submit the completed form to the Office of Student Services, Room 141 ESB.

Course Overload Request

Students wishing to register for more than 20 credit hours in one semester (14 credit hours in Summer Sessions) must obtain prior permission from the advisor and the Academic Standards Committee member. The completed Course Over-Load Permission Form must be submitted to the Office of Student Services, Room 141 ESB, for the approval of the Associate Dean for Academic Affairs.

Course Substitution Request

Courses taken at other universities or colleges that are accepted at WVU as open credit may be substituted as WVU courses by completing the Course Substitution Request. After obtaining the approval of the advisor, Academic Standards Committee member, and the Department Chairman, the Course Substitution Request must be submitted to the Office of Student Services, Room 141 ESB, for the approval of the Associate Dean for Academic Affairs.

  • For non-WVU courses, include a course description.
  • For non-engineering courses, attach a letter from the appropriate WVU department verifying the course equivalency.

Credit By Exam

Students who are currently enrolled in WVU may receive credit for a course if they can demonstrate competency in the course content. The department offering the course determines evaluation standards for the student's competency. If skill and cognitive abilities are components of the course, then both are evaluated. Credit is given only when a satisfactory degree of competency is shown. Upon completion of requirements, the approved application and $50 are given to the Office of Student Services, 141 ESB.

Certificate Request

If you are a Statler College undergraduate student and you with to add or remove a certificate, please complete the Certificate Request Form.

Curriculum Update

If you are a Statler College undergraduate student and you wish to update your catalog year, please complete the Curriculum Update Form.


Enroll in a 500-level Course for Undergraduate Credit

To enroll in appropriate 500 level courses for undergraduate credit:

  • Student must be classified as either a junior or senior
  • Student must have a cumulative grade point average of at least 3.00.
  • Course undergraduate enrollment cannot exceed 20% of the total class.
  • Undergraduate students may not enroll in 600 level courses.

The completed Application to Enroll in a 500 Level Course for Undergraduate Credit must be approved by the advisor and instructor prior to the time of enrollment and returned to the Office of Student Services, Room 141 ESB, to obtain approval of the Associate Dean for Academic Affairs. Final approval will be granted after the class roster has been distributed and the percentage of undergraduate enrollment has been verified. In the event that the undergraduate enrollment exceeds 20%, approval will be granted according to the date of submission of the request.


Independent Study for UG Students

Independent study courses, XXX 495, are used when a student requires knowledge in a particular area for successful completion of his/her program and a course of this type is not offered or expected to be offered in the immediate future in the University; further the students feels that he/she could not learn this course on his/her own but needs a structure and regular guidance from a faculty member that has expertise in this area. It is the responsibility of the student to see that this statement of course exceptions is prepared in writing. This petition must be completed before a student may be enrolled in the course.

Leave of Absence

A student must complete the leave of absence request form, have it signed by his/her adviser and submit to Office of the University Registrar PO Box 6009, Morgantown WV 26506-6009. Students formally withdrawing from WVU may request a leave of absence at the time of withdrawal. However, students planning to return the following term after withdrawing should not request a leave of absence. A student may request a leave of absence when leaving the institution at the end of a term or through correspondence up to one year after leaving campus. Leave of absence eligibility will be checked based on grades issued through the previous term. Any student who requests a leave of absence and does not qualify for leave of absence status will be notified.

Major Declaration

Admission to a major is contingent on program enrollment capacity, an overall cumulative grade point average of at least 2.25, and completion of the following courses with a grade of C- or better: ENGR 191, ENGR 101, ENGR 102, ENGL 101, MATH 155, and CHEM 115.


Math/Science Grade

To be eligible to receive a bachelor’s degree, a maximum of one math or science course with a grade of D+, D, or D- may apply toward a Statler College degree.  To request a wavier for one math or science course grade, please complete the form.  I understand that I am only permitted to request a wavier for one course. Once submitted and reviewed, the Associate Dean will either grant or deny my request.  I understand the approval is not guaranteed. If approved, I understand I cannot request an additional (or different) course for review. I understand that all other math/science courses used for my degree must have a grade of C- or better.

Minor Request

If you are a Statler College undergraduate student and you wish to add or remove a minor, please complete the Minor Request Form.

Notice of Academic Warning

Students whose major G.P.A. falls below 2.25 are placed on academic warning. These students must meet with their advisor for academic counseling and they must complete an Notice of Academic Warning. This document will be placed in the student's academic file and may become a factor in future academic action.

Plan of Study Request

You may request a plan of study for your major at any time.  These requests will be answered in the order received.  After submitting your request, please allow up to 5 business days for the plan to be sent to your MIX email account.

Request for Course Override

This form is to be used to request an override for a course within the Benjamin M. Statler College of Engineering and Mineral Resource.  Please fill out this form in its entirety and submit.  A detailed reason should be given for this request.  Submission of this form DOES NOT guarantee your override will be approved. If needed, you can download the Request for Course Override Form here .

Senior Petition for Graduate Credit

Senior students at WVU and in colleges where WVU offers off-campus course work may enroll in appropriate 400 or 500 level courses for graduate credit:

  • Student must be within 12 semester hours of graduation.
  • Student must have a cumulative grade point average of at least 3.00 on a 4.0 scale
  • Combined graduate and undergraduate credit in a 500 level course must not exceed 18 hours in one semester or 6 hours in a six week summer session.
  • Course undergraduate enrollment in a 500 level course cannot exceed 20% of the total class. For smaller class sizes, enrollment will be based on class size as follows:
Undergraduate Course Enrollment Levels
Total Enrollment Max Undergraduate Enrollment
≤ 6 1
7 to 10 2
11 to 15 3
15 to 20 4
20 20% of total
  • Coursework may not be counted for both undergraduate and graduate credit.
  • Undergraduate students may not enroll in 600 level courses.

The completed Senior Petition for Graduate Credit must be approved by the advisor and instructor prior to the time of enrollment and returned to the College Office of Student Services, Room 141 ESB, to obtain approval of the Associate Dean for Academic Affairs. Final approval will be granted after the class roster has been distributed and the percentage of undergraduate enrollment has been verified. In the event that the undergraduate enrollment exceeds the percentage allowed, approval will be granted according to the date of submission of the request.

Third Attempt Approval

Students have a maximum of two attempts (course grades of A-F and W) to pass a degree-applicable course. A third attempt may be requested once with approval of the Associate Dean for Academic Affairs.

Transient Application

Before taking a course at another institution, please discuss it with your advisor. The next step is to complete a transient application. This must be done before registering for a course at another institution.
An equivalency listing of courses offered at other institutions.
The Statler College policy for approval of transient applications.

  • Beginning in the fall of 2019, student who has matriculated at WVU may take a maximum of eighteen (18) credit hours in transient, no more than nine (9) hours of which may be used to fulfill the major requirements indicated in the university catalog. Courses taken through study abroad, the military, or at other WVU system campuses are exempt from the 18/9 restriction.
  • If you do not have an overall G.P.A. of 2.00, the coursework will not be transferred to WVU until you have achieved a 2.00 G.P.A.
  • If you need the transient work as a prerequisite for a course you plan to take the next semester, you may not be permitted to register for that course until the transient work has transferred to WVU.
  • The Statler College Office of Student Services will begin processing summer transient requests after April 1.