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Advising

When students come to the Benjamin M. Statler College of Engineering and Mineral Resources, they are accepted as either Pre-Engineering, Engineering, or General Engineering majors. Advisors in the Fundamentals of Engineering Program will advise these students until they have met all the prerequisites to enter into their specific engineering discipline.

Transfer students who do not meet the prerequisites to enter into their specific engineering discipline are placed into Engineering and will have a Fundamentals of Engineering advisor as well.

If you have more questions on advisors, forms, and procedures, please contact the Statler College's Office of Student Services in room 141 ESB.

Students can create their own Academic Completion Plans to help guide them to stay on track for graduation in a timely manner. For more information about creating a plan, instructions can be found here.

Who is my advisor?

Follow these simple steps to find your advisor:

  1. Sign in to  portal.wvu.edu
  2. Click the DegreeWorks tab
  3. In the student information block your advisor should be listed

Advising Appointments

There are a variety of ways to contact your advisor for an appointment:

  1. Request an appointment through SSC Campus - Instructions Here
  2. Schedule an appointment through your advisor's Student Success Collaborative campaign emails.
  3. Meet with your advisor during walk-in hours
For your "official" pre-registration advising appointment, your advisor may request that you complete the Academic Pre-Advising Review sheet.

Open Access Advising

The Benjamin M. Statler College of Engineering and Mineral Resources is committed to student success.  To compliment the University belief that Advising Is Teaching, easy and open access to an academic advisor is important for students within the Fundamentals of Engineering program (FEP).  Our faculty realize the need for students to build an advising relationship, as well as meeting often.  In light of the importance of academic advising, the Fundamentals of Engineering program has initiated the following Advising Access Policy:

Open Access Advising is defined as at least two hours per week that academic advisors are in office to provide assistance to students with time sensitive issues.  Each academic advisor will set his/her open access availability each semester.  Open Access Advising is availability outside of regularly scheduled advising meetings and will be posted on the advisor’s office door.

Should a student have difficulty accessing his/her advisor during the listed Open Access times, please contact Ms. Jess Davis (ESB G109) for assistance.

In addition to weekly Open Access Advising, academic advisors will offer scheduled advising appointments through Student Success Collaborative (SSC Campus) for pre-registration discussions each semester for all assigned students.  Pre-registration appointments should begin during Week 5 for Honors students and during Week 6 for non-Honors students.

Throughout an academic semester, there are periods of time that access to an advisor is crucial.  During the following periods of time, academic advisors will be available 10:00a – 4:00p (around teaching and meeting schedules) for assistance:

  • First week of classes
  • Last Day to Drop an 8-week course
  • Last Day to Drop a 16-week course
  • Finals week
  • Welcome Week
  • Mid-Year Academy (Hours as scheduled)
  • Priority Registration Dates for students with 0-58 credit hours
    • On priority registration dates for sophomores and freshmen, academic advisors will be on-hand beginning at 8:00a.

FAQ

I am thinking about taking classes this summer near my home, what should I do?

  • You will need to complete paperwork for the Transient Credit.  The paperwork can be initiated with your assigned academic advisor.   Transient Credit Forms are available online.
  • For the summer 2017 term, ALL math courses will need a syllabus review. Full instructions for the math review process.
  • Other courses may also need a full review from the home department - see your assigned advisor for more information.
  • You may not substitute credit from another institution for a course in which you received a D or an F at WVU.  In this case, the course must be repeated at WVU.
  • The Statler College has guidelines for the approval of transient course work, please see the WVU Catalog for more information.
  • All transient course work must be approved by the Statler College Associate Dean for Academic Affairs.  After careful review, it has been found that the following courses do NOT meet criteria to be considered equivalent to courses at WVU, and will be denied transient approval:
    • All sciences offered at Alfred University
    • MATH 155 (Calculus I) at the Community College of Allegheny County and Northern Virginia Community College.
    • All Statler College courses (BIOM, BMEG, CHE, CE, CPE, CS, EE, ENGR, IENG, MAE, MINE, PNGE) offered at Northern Virginia Community College.
    • All Statler College courses (BIOM, BMEG, CHE, CE, CPE, CS, EE, ENGR, IENG, MAE, MINE, PNGE) offered at Virginia Western Community College.
  • The Associate Dean will review all transient credit forms at the conclusion of the Spring 2017 semester - students should not expect an approval/rejection decision until that point.

I failed my first exam, what should I do now?

  • Talk to the instructor about your standing and see he/she when you need help with the course material.
  • If you are having trouble understanding the material, you should go to the WVU Learning Center for tutoring.
  • Assess the possibility of failing and drop the class if necessary. This would allow you to devote more time to your remaining courses.
  • Consider dropping another class to devote more time to the class you are failing.

What if I decide to drop the class, what do I do?

You must consult your advisor prior to dropping any class.

What is the D/F repeat rule?

  • If you earn a D or F in a course taken within the first 60 hours attempted, you can repeat that course.
  • You are allowed to repeat the course at WVU, Potomac State College, or WVU Institute of Technology.
  • You have only one opportunity to improve your original grade.
  • The original grade remains on your transcript but does not count toward your GPA.
  • The only step you need to take is retake the course. The second grade earned will automatically be included in your GPA. Please note, the second grade is included even if it is worse than the first grade.

What is academic probation?

  • If your cumulative GPA is below 2.0, you will be placed on academic probation and notified by mail.
  • You should not register for more than 16 credit hours while you are on academic probation.
  • You need to see your advisor to discuss your course load, your schedule, and ways to improve your GPA.
  • If your performance does not improve to an acceptable level, you will be eligible for suspension from the College for one year.

I am still unsure of what engineering discipline I want to study, what should I do?

  • Attend the Fundamentals of Engineering Collegiate Engagement - Department Visitations.
  • Visit with professors in the majors that you are considering.

I think I want to change my major, what do I do?

  • You must initiate the paperwork for transfer out by going to see your assigned advisor, ASAP. You will speak with your advisor about your options and then complete the necessary paperwork.
  • You will need to be advised by an advisor in the new major that you have chosen, Fundamentals of Engineering advisors will not advise for other Colleges or Departments.

If you receive a failing grade what steps should you take?

  • Sign up immediately to retake the course in the following semester.
  • Drop the classes requiring the failed class as a pre-requisite.

How should you decide whether to drop a course or continue in the course?

  • Make an appointment with your instructor to discuss your performance in class and the possibility of passing it.
  • Be clear on the grading policy. You should know what grades you will need to satisfactorily complete the class.
  • Discuss with your advisor to understand all the ramifications of dropping the course.
  • If you decide to drop the course and wish to follow the material covered in class keep attending the class. Otherwise, manage your time effectively and improve your performance in other classes.

What is the procedure for dropping a course?

  • Access the WVU STAR Registration System, http://star.wvu.edu.
  • Follow the links Student and Financial Aid, Registration, Add/Drop a Class.
  • Your current schedule will be displayed on the screen.
  • Select the course you want to drop, and choose Course Dropped with "W" from the pull down menu to the left of the course.
  • Confirm that the course has been dropped by re-entering the system.

What is the deadline for dropping a course?

  • The last day to drop a class is Friday of the tenth week of the semester.

How will dropping a course affect your academic status?

  • To be a full time student, you need to be registered for at least 12 credit hours.
  • If you drop below 12 credit hours you will be considered a part time student.
  • It may affect your financial aid, scholarship, health insurance, and auto insurance.
  • Talk to your advisor, financial aid counselor and your parent/guardian before you drop your class.

What is academic suspension?

Undergraduate Academic Probation and Suspension Policy

What is the University's policy on repeating a class at other colleges/universities when a student fails a course at WVU?

Academic Progress Policies

How will your financial aid or scholarships be affected if you drop below full time status?

  • If you are receiving the Pennsylvania Higher Education Grant, you are required to complete 24 credit hours in the year.
  • If you are receiving the West Virginia Higher Education Grant, you are required to complete 24 credit hours in the academic year. You can not count summer school classes.
  • If you are receiving federal financial aid, you are required to complete (get a D grade or higher) 70% of all hours attempted. Attempted hours include courses with a grade of W, F or I.
  • If you are receiving a scholarship from the WVU Scholars Program, you are required to complete 24 credit hours in the year. However, if you need to take courses during summer to make up hours, you have to pay the tuition and fees.
  • For questions regarding WVU Scholarships, please contact Brian Hoover at 293-4126.
  • For questions regarding Financial Aid, please contact Ken Sears or Les Carpenter at 293-5242.

What are the requirements to maintain eligibility for the PROMISE scholarship?

  • You need to complete 30 credit hours in a 12 month period (August to August).
  • However, if you need to take courses during summer to make up hours, you have to pay the tuition and fees.
  • At the end of the first year, your cumulative GPA must be at least 2.75.
  • For following years, your cumulative GPA must be no less than 3.0.
  • For questions regarding the Promise Scholarships, please contact Brian Hoover at 293-4126.

Does my major effect the GEF courses I should take?

Yes. If you intend to major in Aerospace Engineering, Computer Engineering, Electrical Engineering, Industrial Engineering, Mechanical Engineering, or Petroleum and Natural Gas Engineering, you are required to take ECON 201 and ECON 202. These courses will satisfy the GEF category 4 and 8.  If you intend to major in Civil Engineering, you will be required to take ECON 201, but not ECON 202.

What about my Military Science courses?

MILS 101 and MILS 102 will jointly count as satisfying GEF category 4. Similarly, MILS 201 and 202 will also jointly count as satisfying GEF category 4.

Is CHEM 116 required for my major?

  • Students majoring in Chemical Engineering and Petroleum and Natural Gas Engineering must take CHEM 116.
  • Students majoring in Civil Engineering or Industrial Engineering have a choice of taking either CHEM 116 or PHYS 112.
  • Students majoring in Aerospace Engineering, Biometric Systems, Computer Engineering, Computer Science, Electrical Engineering, or Mechanical Engineering are not required to take CHEM 116.

What is the maximum number of credit hours a student can register?

  • Students will normally register for 17 to 18 credit hours per semester.
  • A student may seek permission to enroll in more than 20 hours if he or she has a good GPA and can present a compelling case justifying the course overload.
  • Talk to your advisor and complete a Course Overload Request Form.
  • The form will require the approval of the advisor, an Academic Standards Committee member, the Associate Dean for Academic Affairs, and the Associate Provost for Academic Programs.

What should a student do if he/she has a time conflict in the schedule, when trying to take specific classes?

  • If the conflict is between a class in a major, and a GEF, take a different GEF.
  • If the conflict is between major classes, please see your advisor for recommendations.

What should a student do if a class is full?

  • Attend the first class and talk to the instructor.
  • If the instructor allows you in the class, make sure you get a permit. If the instructor refuses a permit, try another section.
  • This needs to be done during the first week of school.
  • If you missed classes, it is your responsibility to contact the instructor and become aware of any assignments or instructions given in class.
  • If you do not have a permit for a required class by the end of the first week, see your advisor.

What are the requirements to move into a major?

  • During the second semester, all freshman engineering students are encouraged to choose a major.
  • Only those students who have a cumulative GPA of at least 2.25 and have successfully completed ENGR 101, ENGR 199, ENGR 102, MATH 154 or MATH 155, CHEM 115, and ENGL 101 (all with a grade earned of C- or better) will be accepted into a program.
  • By the end of the fourth semester, students who have not completed the requirements for admission to a major will be transferred into CLASS and will not be permitted to enroll in upper-division engineering courses until they have been accepted into a major.

I have AP, CLEP, IB, Cambridge International, and/or Military Service Credit, what do I do?

  • Work with your advisor to ensure these credits appear on your transcript - equivalencies can be found at the WVU Admissions website.