Statler College Advising Center

Where do I go for advising?

Incoming Freshman

Incoming students to the Statler College begin in the Fundamentals of Engineering Program (Engineering Track 1, 2, and 3) and are advised by faculty advisors within that program.

Current In-Major

Upon completion of progression requirements, students matriculate to a major discipline and from that point on are advised by primary role advisors in the Statler College Advising Center.

Incoming Transfer Student

Transfer students will be advised based on their current math progression: students that have not yet completed calculus I will be advised in the Fundamentals of Engineering Program and students that have completed calculus I will be advised by the Statler College Advising Center.

Students can find their assigned major within the Student Block in DegreeWorks.

The Statler College Advising Center is committed to assisting sophomore, junior and senior engineering students with their academic, personal and professional goals. Advisors utilize the National Academic Advising Association’s belief that “Advising is Teaching” and practice appreciative advising techniques.  Currently, students within the Civil and Lane Departments are advised within the Center.

Advising Syllabus

Advising Meetings

Advisors meet with students for a variety of reasons and can provide a wealth of information and resources. These sample meeting outlines provide students insight into what to expect from a meeting with their advisor. Of course, each advising interaction is unique to the student and advisor at the time, and some meetings will be a combination of those listed below and some meetings will be entirely new experiences. The goal of working with an academic advisor is to have an advocate for your success during your time in the Statler College.

How to Schedule an Appointment

First Meeting - Advisors Will:

• Get to know the student and their unique needs
• Explore why engineering was the selected major - what excites them about engineering?
• Understanding why a student selected engineering can help guide future resource connections
• Discuss future goals for experiential education
• Share information about appointments and office hours

Pre-Registration - Advisors Will:

• Review your current courses and discuss any areas of concern
• Provide connections to appropriate campus resources (tutoring, Carruth, Career Services, etc.)
• Review DegreeWorks and path to graduation
• Determine best courses for the next semester
• Discuss summer term and transient requirements
• Complete any necessary forms (course substitution, credit overload, transient, minor declaration, etc.)

Outreach Meeting - Advisors Will:

• This meeting is for students that are determined to be "at-risk"
• "At-Risk" can describe students of varying degrees of academic success.
• Discuss the reasons for "at-risk" status
• Provide appropriate connections to resources
• Discuss habits and how those habits are contributing (or not) to their academic and personal goals

Walk-In Meetings - Advisors Will:

• Discuss add/drop of a course
• Complete forms as needed
• Assist with registration issues
• Provide resources for appeals

Mid-Semester Help Center - Advisors Will:

• Discuss drop of a course
• Provide information about mid-semester courses to add
• Discuss how an add/drop of course(s) at mid-semester can affect completion rate for financial aid and scholarships
• Provide connections to campus resources as appropriate

Advising Timeline

• Week 0 - Add/Drop period for the current term (See the Registrar's calendar for Add/Drop dates)
• Weeks 1-6 - Meet with your advisor to discuss issues with current courses and request available resources
• Weeks 7-12 - Pre-registration advising appointments
• Week 13 - Priority registration begins (Pre-Registration Priority Dates)
• Week 17 - Final exams (Final Examination Schedule)

Advisors

Once students matriculate from the Fundamentals of Engineering Program into their major discipline, they are assigned an academic advisor. An academic advisor will guide students during their time in the Statler College. Students can email  Statler-AdvisingCenter@mail.wvu.edu if they cannot find their advisor assignment.

•                
  

  Michelle Poland

  Director

  304.293.9715

  michelle.poland@mail.wvu.edu

  ESB 151B

•                
  

  Chris Randall

  Senior Academic Advisor

  304.293.9716

  chris.randall@mail.wvu.edu

  ESB 151A

•                
  

  Ray Bates

  Senior Academic Advisor

  304.293.9717

  raymond.bates@mail.wvu.edu

  ESB 151

Staff

•                
  

  Sarah Lowery

  Program Coordinator

  304.293.4344

  sarah.lowery@mail.wvu.edu

  ESB 141

•                
  

  Yvonne Tait

  Undergraduate Student Records Officer

  304.293.4401

  yvonne.tait@mail.wvu.edu

  ESB 141

Faculty Mentoring

Connecting with a faculty mentor in your field of study is one of the most crucial professional relationships you will build during your time in the Statler College. Faculty mentors are an excellent resource for career connections, undergraduate research, graduate school guidance, and more. All students are encouraged to find a faculty mentor.

Find a Faculty Mentor

When considering a faculty mentor, it’s important to consider your interests and how they match up with available mentors. The list below includes suggested criteria:

• Which courses have you enjoyed the most? Who taught those courses?
• Is there a particular research topic you find compelling?
• Are you interested in graduate school? If so, where?
• Are you eager to join the industry as soon as your finish your undergraduate studies?

Faculty Mentors

• Gene Cilento
• Kenneth Currie
• John Zondlo
• Zhichao Liu

The links below provide quick access to the plan of study for each of our majors. A student’s required academic curriculum is directly tied to the catalog year in which the student entered West Virginia University. Students can opt to change their catalog year to a newer term if desired, but once changed they cannot go back to the original. A student’s catalog year is displayed in the top Student Block within DegreeWorks.

What to Do Before Registration

• Meet with Your Assigned Advisor
• Advisors are listed in DegreeWorks
• Know Your Assigned Registration Time
• Plan Your Schedule Utilizing Schedule Builder
• Check for (and resolve) any holds on your account
• Go to portal.wvu.edu and login
• Click STAR
• Click Student Services & Housing
• Click Student Records
• Click View Holds

Troubleshooting Errors on Registration Day

• Be sure to scroll down after registering for courses. If you have an error in registration, you’ll see them listed near the bottom of the page.
• Department Approval – This error means the section you are registering for is reserved for a specific cohort of student. The most common reasons this occurs:
• A non-Honors student is trying to add an Honors section (“H0#)
• PHYS majors only sections
• Emerging Scholars MATH sections (section 500)
• Level Restriction – This error means you are trying to add a section that is not on the Morgantown campus, but offered either on the Keyser or Beckley campus (sections “P0#” or “T0#”). You’ll need to select another section.
• Other common errors include:
• Link Error
• Pre-requisite and Test Score Error
• Field of Study
• Time Conflict

If you have trouble on the day of registration, stop by the Statler College Advising Center during regular operating hours (8:15a – 4:45p, Monday-Friday) for assistance.

Transfer

West Virginia University (WVU) defines transfer credit to be “college level credit” from “accepted regionally accredited institutions” that is brought in by a student who has not yet attended WVU.

The Statler College Advising Center currently advises all transfer students, with the exception of students transferring into the Mechanical and Aerospace department or if the transfer student has not yet completed an equivalent Calculus I course (and Engineering Track 1, 2, or 3).

Transfer Advising

1. Go to portal.wvu.edu and login
2. Click DegreeWorks
3. In the top Student Block, determine your major (as admitted)
4. Based on that information, please contact the following advisors for assistance:
1. Mechanical and Aerospace Engineering transfer students: Dave.Solley@mail.wvu.edu
2. Engineering Track 1, 2, or 3:  Statler-Freshman@mail.wvu.edu
3. All other Engineering majors: Michelle.Poland@mail.wvu.edu

Your advisor will work to have any courses listed as “NOEQ 100” to be reviewed for equivalency. You may need to provide a syllabus for courses taken at your prior institution.

More information about the transfer process at WVU.

Transient

If a student is (or has been) a WVU student, and then decides to take courses at another institution (for any number of credits, over any length of time), then that credit is then determined to be transient credit. Please be sure to review transient policy prior to completing coursework in transient. If you are a student interested in completing transient coursework, please follow these steps:

1. Meet with your academic advisor to discuss the course(s) in consideration
2. Review the Transfer Credit Database to verify equivalency.
1. If the course is not listed in the Transfer Course Database, submit a syllabus for review to the Transfer Equivalency Review Request.
3. Upon verification of equivalency, complete a Transient Approval and send it to your academic advisor.
4. Your advisor will review and (if correct) certify your request.
5. Students will receive an email with the final decision from the Statler College.

West Virginia University (WVU) and the Benjamin M. Statler College of Engineering and Mineral Resources (Statler College) each enforce academic rules and policies that govern a student’s degree.

University Calendar, Policy, and Rules

• Academic Calendar
• Academic Probation
• Academic Suspension
• Add/Drop Dates
• Course Withdrawal and University Withdrawal Policy
• Credit Residence Requirements
• D/F Repeat Policy
• Earning Multiple Curricula
• Last Week of Classes and Final Exam Policy
• Military Leave Policy
• Transient Work

Are you curious about upcoming changes? Check out the “Students – Need to Know?” section.

The Statler College is permitted to have more restrictive rules and policies than the University has set forth. All Statler College rules and policies.

Community and Campus Resources

• Academic Resource Centers (ARC): Tutoring - provides FREE one-on-one tutoring for students across multiple campus locations and subjects. Drop-in and by appointment.
• ASPIRE Office - assists students in applying for nationally competitive scholarships and fellowships.
• Career Services Center - assists alumni and undergraduate & graduate students with career counseling and development. Students that are unsure of their major path can take the FOCUS2 assessment.
• Carruth Center - provides psychological and psychiatric services to all WVU students. Contacts for a life-threatening emergency can be found here.
• Division of Diversity, Equity, and Inclusion - promotes diversity and helps to ensure a safe and inclusive environment on campus. This office can assist with filing a Title IX complaint.
• Education Abroad - provides assistance to students looking to study abroad during their time at WVU. Step-by-Step Guide to Getting Started
• Financial Aid - Submit documents, learn about your aid offer, estimate your costs and aid, and more. Located in the WVU Hub on the 2nd floor of the Evansdale Crossing.
  
• International Students & Scholars Services - provides services to members of the international community participating in international experiences while a student at WVU. Sponsored students can find resources here.
• Information Technology Services (ITS) - provides computer support and links to technology across campus.
• LiveSafe App - allows for discrete or direct two-way communication with campus police.
• Mountaineer Card Services - replace a lost card or add Mountie Bounty.
• Office of Accessibility Services - helps students with disabilities achieve their academic goals. Students can request academic accommodations through this office.
• Office of Student Life - includes commuter student programs, off-campus housing, multicultural programs, student advocacy center, student legal services,
• Student Health - walk-ins are welcome, but appointments are requested for some services.
• Student Insurance Office - provides information about health insurance requirements.
• WellWVU - is a one-stop-shop for physical health, mental health, and health promotion. Services are provided in the Health and Education Building on the Evansdale campus.
• WVU Alert - sends emergency and weather alerts to students' cell phones.
• WVU Police Department - provides safety training services and emergency management plans in addition to crime prevention and patrol services. 304-293-COPS
• WVU Rack - is a food pantry for hungry or homeless students. It is located in the Mountainlair.
• WVU Safety and Wellness - information about campus safety, wellness, and inclusion.
  

If you are still searching for a resource, or you aren't sure if any of the above resources are what you need, please contact Statler-AdvisingCenter@mail.wvu.edu for additional assistance.

Jump to Undergraduate Forms Jump to Graduate Forms

Undergraduate Forms

Academic Contract

The academic contract should preferably only last one term, and any longer length should be justified. Also, there should be specific, measurable criteria detailed in the contract, so that the compliance of the student with the terms of the contract can be easily determined each semester. Appropriate criteria includes: specific minimum grades in courses, a certain cumulative or major GPA, and/or certain improvements. Please note if at any time, you are eligible for suspension you will still need to appeal your suspension; you should include this contract and how you’re meeting the requirements in the appeal request letter. You will get emails about when suspension appeal letters are due.

Application for Graduation

The Graduation Application can be completed on-line through your WVU Portal account:

1. Log into your WVU Portal account: http://portal.wvu.edu
2. Click on the STAR Tab
3. Click on the link "Click here to log into DegreeWorks"
4. Verify major(s), minor(s), certificate(s), and area of emphasis (if applicable) are correct
5. Report any discrepancies by sending an email to Statler Student Services
6. Next to the Graduation Application field, click the “Apply to Graduate” link

If you are graduating with two degrees (i.e. one degree in Aerospace Engineering and one degree in Mechanical Engineering) you will need to complete the application twice. After you submit the application for your first major, go back and submit the application a second time, for your second major.

Graduation applications are only good for one semester. If you applied any other semester and did NOT graduate then you will need to re-apply to graduate.

Graduation Applications deadlines can be found at: http://registrar.wvu.edu/

Area of Emphasis Request

To add or remove an area of emphasis, please complete the Area of Emphasis Declaration Form.

Change Major [Engineering Tracks 1, 2, or 3 Majors]

Engineering [Tracks 1, 2, or 3] students wishing to change their major (outside engineering) must complete a Transfer Request Form, obtain the advisor's signature, and submit the completed form to the Fundamentals of Engineering Program Office, Room 172 ESB.

Change Major [CBE, ICEE, LCSEE, MAE, MINE, MSE, PNGE]

Students, who are not in the fundamental of engineering program (engineering track 1, 2, or 3), wishing to change their major must complete a Transfer Request Form, obtain the advisor's signature, and submit the completed form to the Office of Student Services, Room 141 ESB.

Course Overload Request

Students wishing to register for more than 20 credit hours in one semester (14 credit hours in Summer Sessions) must obtain prior permission from the advisor and the Academic Standards Committee member. The completed Course Over-Load Permission Form must be submitted to the Office of Student Services, Room 141 ESB, for the approval of the Associate Dean for Academic Affairs.

Course Substitution Request

Courses taken at other universities or colleges that are accepted at WVU as open credit may be substituted as WVU courses by completing the Course Substitution Request. After obtaining the approval of the advisor, Academic Standards Committee member, and the Department Chairman, the Course Substitution Request must be submitted to the Office of Student Services, Room 141 ESB, for the approval of the Associate Dean for Academic Affairs.

• For non-WVU courses, include a course description.
• For non-engineering courses, attach a letter from the appropriate WVU department verifying the course equivalency.

Credit By Exam

Students who are currently enrolled in WVU may receive credit for a course if they can demonstrate competency in the course content. The department offering the course determines evaluation standards for the student's competency. If skill and cognitive abilities are components of the course, then both are evaluated. Credit is given only when a satisfactory degree of competency is shown. Upon completion of requirements, the approved application and $50 are given to the Office of Student Services, 141 ESB.

Certificate Request

To add or remove a certificate, please complete the Certificate Request Form.

Curriculum Update

To update your catalog year, please complete the Curriculum Update Form.

Double Degree

Students simultaneously pursuing two Baccalaureate degrees need the approval of the advisor in each department and the Dean of the College.

Enroll in a 500-level Course for Undergraduate Credit

To enroll in appropriate 500 level courses for undergraduate credit:

• Student must be classified as either a junior or senior
• Student must have a cumulative grade point average of at least 3.00.
• Course undergraduate enrollment cannot exceed 20% of the total class.
• Undergraduate students may not enroll in 600 level courses.

The completed Application to Enroll in a 500 Level Course for Undergraduate Credit must be approved by the advisor and instructor prior to the time of enrollment and returned to the Office of Student Services, Room 141 ESB, to obtain approval of the Associate Dean for Academic Affairs. Final approval will be granted after the class roster has been distributed and the percentage of undergraduate enrollment has been verified. In the event that the undergraduate enrollment exceeds 20%, approval will be granted according to the date of submission of the request.

Graduation Eligibility Worksheet (B.S.)

During the pre-registration period in the student's penultimate semester, the advisor discusses the requirements for graduation with the student. The advisor completes the Graduation Eligibility Worksheet and gives the student a Graduation Checklist which itemizes the steps required in the semester prior to graduation and final semesters.

Independent Study for UG Students

Independent study courses, XXX 495, are used when a student requires knowledge in a particular area for successful completion of his/her program and a course of this type is not offered or expected to be offered in the immediate future in the University; further the students feels that he/she could not learn this course on his/her own but needs a structure and regular guidance from a faculty member that has expertise in this area. It is the responsibility of the student to see that this statement of course exceptions is prepared in writing. This petition must be completed before a student may be enrolled in the course.

Leave of Absence

A student must complete the leave of absence request form, have it signed by his/her adviser and submit to Office of the University Registrar PO Box 6009, Morgantown WV 26506-6009. Students formally withdrawing from WVU may request a leave of absence at the time of withdrawal. However, students planning to return the following term after withdrawing should not request a leave of absence. A student may request a leave of absence when leaving the institution at the end of a term or through correspondence up to one year after leaving campus. Leave of absence eligibility will be checked based on grades issued through the previous term. Any student who requests a leave of absence and does not qualify for leave of absence status will be notified.

Major Declaration

Admission to a major is contingent on program enrollment capacity, an overall cumulative grade point average of at least 2.25, and completion of the following courses with a grade of C- or better: ENGR 191, ENGR 101, ENGR 102, ENGL 101, MATH 155, and CHEM 115.

Minor Request

To add or remove a minor, please complete the Minor Request Form.

Notice of Academic Warning

Students whose major G.P.A. falls below 2.25 are placed on academic warning. These students must meet with their advisor for academic counseling and they must complete an Notice of Academic Warning. This document will be placed in the student's academic file and may become a factor in future academic action.

Plan of Study Request

You may request a plan of study for your major at any time. These requests will be answered in the order received. After submitting your request, please allow up to 5 business days for the plan to be sent to your MIX email account.

Request for Course Override

Students wishing to request an override for a course must obtain prior permission from the instructor and the department chair. A detailed reason should be given for this require. The completed Request for Course Override Form must be submitted to the Office of Student Services, Room 141 ESB, for the processing. Download Request for Course Override Form.

Second Degree Contact

Students pursuing a second baccalaureate degrees need to complete a second degree contract with their advisor.

Senior Petition for Graduate Credit

Senior students at WVU and in colleges where WVU offers off-campus course work may enroll in appropriate 400 or 500 level courses for graduate credit:

• Student must be within 12 semester hours of graduation.
• Student must have a cumulative grade point average of at least 3.00 on a 4.0 scale
• Combined graduate and undergraduate credit in a 500 level course must not exceed 18 hours in one semester or 6 hours in a six week summer session.
• Course undergraduate enrollment in a 500 level course cannot exceed 20% of the total class. For smaller class sizes, enrollment will be based on class size as follows:

• Coursework may not be counted for both undergraduate and graduate credit.
• Undergraduate students may not enroll in 600 level courses.

The completed Senior Petition for Graduate Credit must be approved by the advisor and instructor prior to the time of enrollment and returned to the College Office of Student Services, Room 141 ESB, to obtain approval of the Associate Dean for Academic Affairs. Final approval will be granted after the class roster has been distributed and the percentage of undergraduate enrollment has been verified. In the event that the undergraduate enrollment exceeds the percentage allowed, approval will be granted according to the date of submission of the request.

Student Worker Confidentiality Policy and Statement

Student workers (including but not limited to graduate assistants, part-time paid student help, work-study students, and student volunteers) at West Virginia University are required to abide by the policies, rules, and regulations as are part-time or full-time employees of the University. Within the Statler College of Engineering and Mineral Resources there are several policies or rules concerning the confidentiality of student records. These policies concerning the confidentiality of student records should be of the utmost importance to the student worker who is working at this college.

Third Attempt Approval

Students have a maximum of two attempts (course grades of A-F and W) to pass a degree-applicable course. A third attempt may be requested once with approval of the Associate Dean for Academic Affairs.

Transient Application

Before taking a course at another institution, please discuss it with your advisor. The next step is to complete a transient application. This must be done before registering for a course at another institution.
An equivalency listing of courses offered at other institutions.
The Statler College policy for approval of transient applications.

• Beginning in the fall of 2019, student who has matriculated at WVU may take a maximum of eighteen (18) credit hours in transient, no more than nine (9) hours of which may be used to fulfill the major requirements indicated in the university catalog. Courses taken through study abroad, the military, or at other WVU system campuses are exempt from the 18/9 restriction.
• If you do not have an overall G.P.A. of 2.00, the coursework will not be transferred to WVU until you have achieved a 2.00 G.P.A.
• If you need the transient work as a prerequisite for a course you plan to take the next semester, you may not be permitted to register for that course until the transient work has transferred to WVU.

• The Statler College Office of Student Services will begin processing summer transient requests after April 1.

There are several resources on the West Virginia University campus that have been developed with your success in mind.

• FREE Tutoring Centers
• Student Success Coaching
• Students on the Road to Success
• Group Counseling (Stress/Anxiety included) 

Additionally, the Statler College Advising Center maintains a list of private tutors for Statler specific courses as well as the foundation STEM courses. Students can request a copy of the private tutor list by emailing Statler-AdvisingCenter@mail.wvu.edu. All tutors listed have been certified as earning a grade of “A” (or a grade of “B” in an Honors section) in the course and can provide a faculty reference. All private tutoring scheduling and payment agreements are between the tutor and the student seeking assistance.

Interested in being listed as a private tutor? Apply to become a tutor.