Statler College Advising Center
The Statler College Advising Center will offer virtual or in-office appointments beginning in the fall 2021 term.
Advisor vs Mentor
Who do you need?
Academic Advisors provide
- Class scheduling assistance
- Counseling for better understanding of degree requirements
- Assistance with academic difficulty
- Evaluation of transfer credit
- Approval and processing of academic forms and documents
- Career development
- University resource information
- Graduation related information
Faculty Mentors Provide
- Expertise in your area of interest
- Guidance regarding course substitutions within your major
- Connections to research opportunities
- Suggestions for specialization courses
- "Big picture" discussions regarding career goals and opportunities
- Graduate and/or professional school guidance
Where do I go for advising?
Incoming Freshman
Incoming students to the Statler College begin in the Fundamentals of Engineering Program (Engineering Track 1, 2, and 3) and are advised by faculty advisors within that program.
Current In-Major
Upon completion of progression requirements, students matriculate to a major discipline and from that point on are advised by primary role advisors in the Statler College Advising Center.
Incoming Transfer Student
Transfer students will be advised based on their current math progression: students that have not yet completed calculus I will be advised in the Fundamentals of Engineering Program and students that have completed calculus I will be advised by the Statler College Advising Center.
Students can find their assigned major within the Student Block in DegreeWorks.
The Statler College Advising Center is committed to assisting sophomore, junior and senior engineering students with their academic, personal and professional goals. Advisors utilize the National Academic Advising Association’s belief that “Advising is Teaching” and practice appreciative advising techniques. Currently, students within the Civil and Lane Departments are advised within the Center.
Advising Syllabus
Advising Meetings
Advisors meet with students for a variety of reasons and can provide a wealth of information and resources. These sample meeting outlines provide students insight into what to expect from a meeting with their advisor. Of course, each advising interaction is unique to the student and advisor at the time, and some meetings will be a combination of those listed below and some meetings will be entirely new experiences. The goal of working with an academic advisor is to have an advocate for your success during your time in the Statler College.
How to Schedule an Appointment
1. Click your assigned advisor's name below.
2. When prompted:
- Select "Advising" for type of appointment
- Select "Statler Advising" for Service
- Select preferred date
- Click "Find Available Time"
- When you review appointment details, please be sure to note how you prefer to meet (In Office or Virtual).
- Find your appointment date and time, then double click.
- Click the "Cancel" button.
- Select the reason to cancel, include a comment, and click "Mark as Cancelled".
First Meeting - Advisors Will:
- Get to know the student and their unique needs
- Explore why engineering was the selected major - what excites them about engineering?
- Understanding why a student selected engineering can help guide future resource connections
- Discuss future goals for experiential education
- Share information about appointments and office hours
Pre-Registration - Advisors Will:
- Review your current courses and discuss any areas of concern
- Provide connections to appropriate campus resources (tutoring, Carruth, Career Services, etc.)
- Review DegreeWorks and path to graduation
- Determine best courses for the next semester
- Discuss summer term and transient requirements
- Complete any necessary forms (course substitution, credit overload, transient, minor declaration, etc.)
Outreach Meeting - Advisors Will:
- This meeting is for students that are determined to be "at-risk"
- "At-Risk" can describe students of varying degrees of academic success.
- Discuss the reasons for "at-risk" status
- Provide appropriate connections to resources
- Discuss habits and how those habits are contributing (or not) to their academic and personal goals
Walk-In Meetings - Advisors Will:
- Discuss add/drop of a course
- Complete forms as needed
- Assist with registration issues
- Provide resources for appeals
Mid-Semester Help Center - Advisors Will:
- Discuss drop of a course
- Provide information about mid-semester courses to add
- Discuss how an add/drop of course(s) at mid-semester can affect completion rate for financial aid and scholarships
- Provide connections to campus resources as appropriate
Advising Timeline
- Week 0 - Add/Drop period for the current term (See the Registrar's calendar for Add/Drop dates)
- Weeks 1-6 - Meet with your advisor to discuss issues with current courses and request available resources
- Weeks 7-12 - Pre-registration advising appointments
- Week 13 - Priority registration begins (Pre-Registration Priority Dates)
- Week 17 - Final exams (Final Examination Schedule)
Advisors
Once students matriculate from the Fundamentals of Engineering Program into their major discipline, they are assigned an academic advisor. An academic advisor will guide students during their time in the Statler College. Students can email Statler-AdvisingCenter@mail.wvu.edu if they cannot find their advisor assignment.
All advisors within the Statler College Advising Center are well-equipped to assist students in any of the Statler College majors. However, each advisor has a focus area on one or more specific majors:
- Michelle Poland - Civil, Mining, Petroleum & Natural Gas, and all incoming Transfer students
- John Faulkner - Mechanical and Aerospace
- David Lasota - Civil, Mining, Petroleum & Natural Gas
- Chris Randall - Lane Department (CS, CpE, EE, BIOM, CYBE)
- Julie Turner-Maramba - Industrial, Electical, Computer Science, Chemical, Biomedical
- Lauren Stein - Mechanical and Aerospace
Staff
Faculty Mentoring
Connecting with a faculty mentor in your field of study is one of the most crucial professional relationships you will build during your time in the Statler College. Faculty mentors are an excellent resource for career connections, undergraduate research, graduate school guidance, and more. All students are encouraged to find a faculty mentor.
Find a Faculty Mentor
When considering a faculty mentor, it’s important to consider your interests and how they match up with available mentors. The list below includes suggested criteria:
- Which courses have you enjoyed the most? Who taught those courses?
- Is there a particular research topic you find compelling?
- Are you interested in graduate school? If so, where?
- Are you eager to join the industry as soon as your finish your undergraduate studies?
Faculty Mentors
The links below provide quick access to the plan of study for each of our majors. A student’s required academic curriculum is directly tied to the catalog year in which the student entered West Virginia University. Students can opt to change their catalog year to a newer term if desired, but once changed they cannot go back to the original. A student’s catalog year is displayed in the top Student Block within DegreeWorks.
What to Do Before Registration
- Meet with Your Assigned Advisor
- Advisors are listed in DegreeWorks
- Know Your Assigned Registration Time
- Plan Your Schedule Utilizing Schedule Builder
- Check for (and resolve) any holds on your account
- Go to portal.wvu.edu and login
- Click STAR
- Click Student Services & Housing
- Click Student Records
- Click View Holds
Troubleshooting Errors on Registration Day
- Be sure to scroll down after registering for courses. If you have an error in registration, you’ll see them listed near the bottom of the page.
- Department Approval – This error means the section you are registering for is reserved for a specific cohort of student. The most common reasons this occurs:
- A non-Honors student is trying to add an Honors section (“H0#)
- PHYS majors only sections
- Emerging Scholars MATH sections (section 500)
- Level Restriction – This error means you are trying to add a section that is not on the Morgantown campus, but offered either on the Keyser or Beckley campus (sections “P0#” or “T0#”). You’ll need to select another section.
- Other common errors include:
- Link Error
- Pre-requisite and Test Score Error
- Field of Study
- Time Conflict
If you have trouble on the day of registration, stop by the Statler College Advising Center during regular operating hours (8:15a – 4:45p, Monday-Friday) for assistance.
Transfer
West Virginia University (WVU) defines transfer credit to be “college level credit” from “accepted regionally accredited institutions” that is brought in by a student who has not yet attended WVU.
The Statler College Advising Center currently advises all transfer students, with the exception of students transferring into the Mechanical and Aerospace department or if the transfer student has not yet completed an equivalent Calculus I course (and Engineering Track 1, 2, or 3).
Transfer Advising
- Go to portal.wvu.edu and login
- Click DegreeWorks
- In the top Student Block, determine your major (as admitted)
- Based on that information, please contact the following advisors for assistance:
- Engineering Track 1, 2, or 3: Statler-FEP@mail.wvu.edu
- All other Engineering majors: Michelle.Poland@mail.wvu.edu or David.Lasota@mail.wvu.edu
Your advisor will work to have any courses listed as “NOEQ 100” to be reviewed for equivalency. You may need to provide a syllabus for courses taken at your prior institution.
More information about the transfer process at WVU.
Transient
If a student is (or has been) a WVU student, and then decides to take courses at another institution (for any number of credits, over any length of time), then that credit is then determined to be transient credit. Please be sure to review transient policy prior to completing coursework in transient. If you are a student interested in completing transient coursework, please follow these steps:
- Meet with your academic advisor to discuss the course(s) in consideration
- Review the Transfer Credit Database to verify equivalency.
- If the course is not listed in the Transfer Course Database, submit a syllabus for review to the Transfer Equivalency Review Request.
- Upon verification of equivalency, complete a Transient Approval and send it to your academic advisor.
- Your advisor will review and (if correct) certify your request.
- Students will receive an email with the final decision from the Statler College.
West Virginia University (WVU) and the Benjamin M. Statler College of Engineering and Mineral Resources (Statler College) each enforce academic rules and policies that govern a student’s degree.
University Calendar, Policy, and Rules
- Academic Calendar
- Academic Probation
- Academic Suspension
- Add/Drop Dates
- Course Withdrawal and University Withdrawal Policy
- Credit Residence Requirements
- D/F Repeat Policy
- Earning Multiple Curricula
- Last Week of Classes and Final Exam Policy
- Military Leave Policy
- Transient Work
Are you curious about upcoming changes? Check out the “Students – Need to Know?” section.
The Statler College is permitted to have more restrictive rules and policies than the University has set forth. All Statler College rules and policies.
Community and Campus Resources
- Academic Resource Centers (ARC): Tutoring - provides FREE one-on-one tutoring for students across multiple campus locations and subjects. Drop-in and by appointment.
- ASPIRE Office - assists students in applying for nationally competitive scholarships and fellowships.
- Career Services Center - assists alumni and undergraduate & graduate students with career counseling and development. Students that are unsure of their major path can take the FOCUS2 assessment.
- Carruth Center - provides psychological and psychiatric services to all WVU students. Contacts for a life-threatening emergency can be found here.
- Division of Diversity, Equity, and Inclusion - promotes diversity and helps to ensure a safe and inclusive environment on campus. This office can assist with filing a Title IX complaint.
- Education Abroad - provides assistance to students looking to study abroad during their time at WVU. Step-by-Step Guide to Getting Started
-
Financial Aid - Submit documents, learn about your aid offer, estimate your
costs and aid, and more. Located in the WVU Hub on the 2nd floor of the Evansdale
Crossing.
- International Students & Scholars Services - provides services to members of the international community participating in international experiences while a student at WVU. Sponsored students can find resources here.
- Information Technology Services (ITS) - provides computer support and links to technology across campus.
- LiveSafe App - allows for discrete or direct two-way communication with campus police.
- Mountaineer Card Services - replace a lost card or add Mountie Bounty.
- Office of Accessibility Services - helps students with disabilities achieve their academic goals. Students can request academic accommodations through this office.
- Office of Student Life - includes commuter student programs, off-campus housing, multicultural programs, student advocacy center, student legal services,
- Student Health - walk-ins are welcome, but appointments are requested for some services.
- Student Insurance Office - provides information about health insurance requirements.
- WellWVU - is a one-stop-shop for physical health, mental health, and health promotion. Services are provided in the Health and Education Building on the Evansdale campus.
- WVU Alert - sends emergency and weather alerts to students' cell phones.
- WVU Police Department - provides safety training services and emergency management plans in addition to crime prevention and patrol services. 304-293-COPS
- WVU Rack - is a food pantry for hungry or homeless students. It is located in the Mountainlair.
-
WVU Safety and Wellness - information about campus safety, wellness, and inclusion.
If you are still searching for a resource, or you aren't sure if any of the above resources are what you need, please contact Statler-AdvisingCenter@mail.wvu.edu for additional assistance.
Undergraduate Forms
All undergraduate forms can be found on the Statler Student Services Undergraduate Forms page.- Application for graduation
- Area of emphasis request
- Change major
- Course overload request
- Course substitution request
- Credit by exam
- Certificate request
- Curriculum update
- Enroll in a 500-level course for undergraduate credit
- Independent study for UG students
- Leave of absence
- Major declaration
- Math/science grade
- Minor request
- Notice of academic warning
- Plan of study request
- Request for course override
- Senior petition for graduate credit
- Third attempt approval
- Transient application
There are several resources on the West Virginia University campus that have been developed with your success in mind.
- FREE Tutoring Centers
- Student Success Coaching
- Students on the Road to Success
- Group Counseling (Stress/Anxiety included)
Additionally, the Statler College Advising Center maintains a list of private tutors for Statler specific courses as well as the foundation STEM courses. Students can request a copy of the private tutor list by emailing Statler-AdvisingCenter@mail.wvu.edu. All tutors listed have been certified as earning a grade of “A” (or a grade of “B” in an Honors section) in the course and can provide a faculty reference. All private tutoring scheduling and payment agreements are between the tutor and the student seeking assistance.
Interested in being listed as a private tutor? Apply to become a tutor.