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Undergraduate Forms

Academic Contract

The academic contract should preferably only last one term, and any longer length should be justified. Also, there should be specific, measureable criteria detailed in the contract, so that the compliance of the student with the terms of the contract can be easily determined each semester. Appropriate criteria includes: specific minimum grades in courses, a certain cumulative or major GPA, and/or certain improvements.  Please note if at any time, you are eligible for suspension you will still need to appeal your suspension; you should include this contract and how you’re meeting the requirements in the appeal request letter. You will get emails about when suspension appeal letters are due.
Application for Graduation

The Graduation Application can be completed on-line through your WVU Portal account:

  1. Log into your WVU Portal account: http://portal.wvu.edu
  2. Click on the STAR Tab
  3. Click on the link "Click here to log into DegreeWorks"
  4. Verify major(s), minor(s), certificate(s), and area of emphasis (if applicable) are correct
  5. Report any discrepancies to Statler Student Services
  6. Next to the Graduation Application field, click the “Apply to Graduate” link

If you are graduating with two degrees (i.e. one degree in Aerospace Engineering and one degree in Mechanical Engineering) you will need to complete the application twice. After you submit the application for your first major, go back and submit the application a second time, for your second major.

Graduation applications are only good for one semester. If you applied any other semester and did NOT graduate then you will need to re-apply to graduate.

Graduation Applications deadlines can be found at: http://registrar.wvu.edu/

Change Major [Engineering Tracks 1, 2, or 3 Majors]

Engineering [Tracks 1, 2, or 3] students wishing to change their major (outside engineering) must complete a Transfer Request Form, obtain the advisor's signature, and submit the completed form to the Fundamentals of Engineering Program Office, Room G-109 ESB.

Change Major [CEE, CBE, IMSE, MAE, PNGE, MINE, LCSEE]

Students, who are not in the fundamental of engineering program (engineering track 1, 2, or 3), wishing to change their major must complete a Transfer Request Form, obtain the advisor's signature, and submit the completed form to the Office of Student Services, Room 141 ESB.

Course Overload Request

Students wishing to register for more than 20 credit hours in one semester (14 credit hours in Summer Sessions) must obtain prior permission from the advisor and the Academic Standards Committee member. The completed Course Over-Load Permission Form must be submitted to the Office of Student Services, Room 141 ESB, for the approval of the Associate Dean for Academic Affairs.

Course Substitution Request

Courses taken at other universities or colleges that are accepted at WVU as open credit may be substituted as WVU courses by completing the Course Substitution Request. After obtaining the approval of the advisor, Academic Standards Committee member, and the Department Chairman, the Course Substitution Request must be submitted to the Office of Student Services, Room 141 ESB, for the approval of the Associate Dean for Academic Affairs.

  • For non-WVU courses, include a course description.
  • For non-engineering courses, attach a letter from the appropriate WVU department verifying the course equivalency.

Credit By Exam

Students who are currently enrolled in WVU may receive credit for a course if they can demonstrate competency in the course content. The department offering the course determines evaluation standards for the student's competency. If skill and cognitive abilities are components of the course, then both are evaluated. Credit is given only when a satisfactory degree of competency is shown. Upon completion of requirements, the approved application and $50 are given to the Office of Student Services, 141 ESB.

Certificate Request

To declare a certificate, please complete the Certificate Request Form and return it to the Office of Student Services in Room 141 Engineering Sciences Building.

Double Degree

Students simultaneously pursuing two Baccalaureate degrees need the approval of the advisor in each department and the Dean of the College.

Enroll in a 500-level Course for Undergraduate Credit

To enroll in appropriate 500 level courses for undergraduate credit:

  • Student must be classified as either a junior or senior
  • Student must have a cumulative grade point average of at least 3.00.
  • Course undergraduate enrollment cannot exceed 20% of the total class.
  • Undergraduate students may not enroll in 600 level courses.

The completed Application to Enroll in a 500 Level Course for Undergraduate Credit must be approved by the advisor and instructor prior to the time of enrollment and returned to the Office of Student Services, Room 141 ESB, to obtain approval of the Associate Dean for Academic Affairs. Final approval will be granted after the class roster has been distributed and the percentage of undergraduate enrollment has been verified. In the event that the undergraduate enrollment exceeds 20%, approval will be granted according to the date of submission of the request.

Graduation Eligibility Worksheet (B.S.)

During the pre-registration period in the student's penultimate semester, the advisor discusses the requirements for graduation with the student. The advisor completes the Graduation Eligibility Worksheet and gives the student a Graduation Checklist which itemizes the steps required in the semester prior to graduation and final semesters.

Independent Study for UG Students

Independent study courses, XXX 495, are used when a student requires knowledge in a particular area for successful completion of his/her program and a course of this type is not offered or expected to be offered in the immediate future in the University; further the students feels that he/she could not learn this course on his/her own but needs a structure and regular guidance from a faculty member that has expertise in this area. It is the responsibility of the student to see that this statement of course exceptions is prepared in writing. This petition must be completed before a student may be enrolled in the course.

Leave of Absence

A student must complete the leave of absence request form, have it signed by his/her adviser and submit to Office of the University Registrar PO Box 6009, Morgantown WV 26506-6009. Students formally withdrawing from WVU may request a leave of absence at the time of withdrawal. However, students planning to return the following term after withdrawing should not request a leave of absence. A student may request a leave of absence when leaving the institution at the end of a term or through correspondence up to one year after leaving campus. Leave of absence eligibility will be checked based on grades issued through the previous term. Any student who requests a leave of absence and does not qualify for leave of absence status will be notified.

Major Declaration

Admission to a major is contingent on program enrollment capacity, an overall cumulative grade point average of at least 2.25, and completion of the following courses with a grade of C- or better: ENGR 199, ENGR 101, ENGR 102, ENGL 101, MATH 155, and CHEM 115.

Minor Request

To declare a minor, please complete the Minor Request Form and return it to the Office of Student Services in Room 141 Engineering Sciences Building.

Notice of Academic Warning

Students whose major G.P.A. falls below 2.0 (2.25 for Mining Engineering and Petroleum and Natural Gas Engineering) are placed on academic warning. These students must meet with their advisor for academic counseling and they must complete an Notice of Academic Warning. This document will be placed in the student's academic file and may become a factor in future academic action.

Request for Course Override

Students wishing to request an override for a course must obtain prior permission from the instructor and the department chair. A detailed reason should be given for this require. The completed Request for Course Override Form must be submitted to the Office of Student Services, Room 141 ESB, for the processing.

Second Degree Contact

Senior Petition for Graduate Credit

Senior students at WVU and in colleges where WVU offers off-campus course work may enroll in appropriate 400 or 500 level courses for graduate credit:

  • Student must be within 12 semester hours of graduation.
  • Student must have a cumulative grade point average of at least 3.00 on a 4.0 scale
  • Combined graduate and undergraduate credit in a 500 level course must not exceed 18 hours in one semester or 6 hours in a six week summer session.
  • Course undergraduate enrollment in a 500 level course cannot exceed 20% of the total class. For smaller class sizes, enrollment will be based on class size as follows:
Undergraduate Course Enrollment Levels
Total Enrollment Max Undergraduate Enrollment
≤ 6 1
7 to 10 2
11 to 15 3
15 to 20 4
20 20% of total
  • Coursework may not be counted for both undergraduate and graduate credit.
  • Undergraduate students may not enroll in 600 level courses.

The completed Senior Petition for Graduate Credit must be approved by the advisor and instructor prior to the time of enrollment and returned to the College Office of Student Services, Room 141 ESB, to obtain approval of the Associate Dean for Academic Affairs. Final approval will be granted after the class roster has been distributed and the percentage of undergraduate enrollment has been verified. In the event that the undergraduate enrollment exceeds the percentage allowed, approval will be granted according to the date of submission of the request.

Student Worker Confidentiality Policy and Statement

A Student workers (including but not limited to graduate assistants, part-time paid student help, work-study students, and student volunteers) at West Virginia University are required to abide by the policies, rules, and regulations as are part-time or full-time employees of the University. Within the Statler College of Engineering and Mineral Resources there are several policies or rules concerning the confidentiality of student records. These policies concerning the confidentiality of student records should be of the utmost importance to the student worker who is working at this college.

Transient Application

Before taking a course at another institution, please discuss it with your advisor. The next step is to complete a transient application and submit it to the Office of Student Services, 141 ESB, for final approval. This must be done before registering for a course at another institution. For an equivalency listing of courses offered at other institutions, please click here.

  • You will be approved to take the requested course only if you have passed all the pre-requisite requirements for that course. If you are currently enrolled in a course that is a pre-requisite and you fail that course, the transient course approval will be cancelled.
  • You must have a grade of "C" or better in MATH 155 in order to take PHYS 111. If you get a "D" in MATH 155, regardless if the course is taken at WVU or another institution, you must repeat the course.
  • If you have failed a course at WVU, you are not permitted to retake the course at another institution with the exception of WVUIT, WVU-Parkersburg, or Potomac State College.
  • If you do not have an overall G.P.A. of 2.0, the coursework will not be transferred to WVU until you have achieved a 2.0 G.P.A.
  • If you need the transient work as a prerequisite for a course you plan to take the next semester, you may not be permitted to register for that course until the transient work has transferred to WVU.
  • Courses taken at other institutions will transfer the actual grade earned. Only credit hours will transfer for courses passed with a D or above from all other accepted institutions.
  • It is your responsibility to have an official transcript sent to WVU after you have completed your course(s).