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Graduate Forms

Graduate

Abstract for Final Defense

This form shows an acceptable defense abstract layout. The abstract should include your name, research title, major, date, time, location, abstract, and committee. An electronic copy needs to be e-mail to the Office of Student Services three (3) weeks prior to the Oral Defense Date for PhD or one (1) week prior to the Oral Defense Date for MS.

Admission to Candidacy for the Ph.D.

After admission to the program and after the residence requirements are met, the applicant will take a candidacy examination in which the student must demonstrate: (a) a grasp of the important phases and problems of the field of study and an appreciation of their relation to other fields of human knowledge and accomplishments, and (b) the ability to employ the instruments of research developed in the student's area of interest. When an applicant has passed the comprehensive examination, the student will be formally admitted to candidacy for the doctoral degree. A student will have only one opportunity for reexamination.

Alumni Data Form

The completed Alumni Data form must submitted to the Graduate Program Coordinator when he/she signs the Final Approval for Graduation form.

Annual Evaluation Form for GR Students

The evaluation form must be completed by the student and either research advisor, graduate program coordinator, or work supervisor before the end of each Fall Semester.

ETD Submission

More information and deadlines for the Electronic Thesis and Dissertation (ETD) submission can be found at  https://etd.lib.wvu.edu/

Application for Graduation

The Graduation Application can be completed on-line through your WVU Portal account:

  1. Log into your WVU Portal account:  http://portal.wvu.edu
  2. Click on the STAR button
  3. Click on the link 'Student Services and Housing'
  4. Click 'Student Records'
  5. Click on 'Apply to Graduate'

Doctoral students need the following information to fill out the application: semester of admission to candidacy, date of passage of qualifying exam, dissertation title, and names of committee members.

Graduation applications are only good for one semester. If you applied any other semester and did NOT graduate then you will need to re-apply to graduate.

Graduation Applications deadlines can be found at: http://registrar.wvu.edu/ 

Application for Transfer of Graduate Credit to WVU

A student wishing to apply graduate credit earned at another institution to a graduate degree at WVU must complete an application for transfer of graduate credit to WVU and have an official Transcript submitted to the WVU Office of Admissions from the external institution. A maximum of 12 semester hours from other institutions may be acceptable for credit at WVU in master's degree programs in the Statler College. Departmental programs may choose to accept fewer transfer credit hours. The approval of transfer credit to a doctoral degree program is at the discretion of the student's advisory and examining committee.

Approval for Second/Concurrent WVU Master Degree

A student desiring to obtain more than one master's degree must successfully complete sufficient additional credit hours to constitute 75 percent of the credit hours required by the additional master's degree program. Individual departments may require higher percentages of credit to be earned under their direction.

Final Approval Form

The Final Approval Form must be completed and submitted to the Office of Student Services at least one week prior to graduation.

Final Approval Form [Course Work Option]

The Course Work Final Approval Form must be completed and submitted to the Office of Student Services at least one week prior to graduation.

Flow Chart for Masters Degree Full Time

It is the student's responsibility to meet all deadlines. Failure to meet the specified deadlines may result in delay of graduation to the following semester.

Flow Chart for Ph.D. Degree Full Time

It is the student's responsibility to meet all deadlines. Failure to meet the specified deadlines may result in delay of graduation to the following semester.

Graduate Faculty

This form lists those faculty in the College that have been reviewed and appointed to the graduate faculty. Faculty holding a regular appointment to the graduate faculty can chair an academic examination committee (AEC). Faculty holding associate appointment can only serve as a member of the AEC.

Graduation Checklist (GR)

This checklist includes a list of forms needed for graduation and the deadlines for the upcoming semester. It is the student's responsibility to meet all deadlines. Failure to meet the specified deadlines may result in delay of graduation to the following semester. Any questions should be sent to Statler-StudentServices@mail.wvu.edu.

Independent Study for GR Students

Independent study courses, XXX 695 for M.S. students, or XXX 795 for Ph.D. students, are used when a student requires knowledge in a particular area for successful completion of his/her research program and a course of this type is not offered or expected to be offered in the immediate future in the University; further the students feels that he/she could not learn this course on his/her own but needs a structure and regular guidance from a faculty member that has expertise in this area. Independent Study courses are NOT intended for earning credit for research problems. It is the responsibility of the student to see that this statement of course exceptions is prepared in writing. This petition must be completed before a student may be enrolled in the course.

NETL-RUA Information Form

If you are graduating this semester and you in the NETL program, working under your RES subcontract with URS, you are required to submit a thesis/dissertation information form. Submittals are made to your subcontract technical representative.

Plan of Study Attachment

Any revisions to a plan of study (including any changes in the AEC) will necessitate submission of a revised plan which incorporates all approved signatures. Any changes to the AEC must be signed by the previous and new members of the committee, to the extent that a previous committee member is available on campus. In addition, the removal of any member of the AEC requires submittal of the Plan of Study Attachment form.

Plan of Study M.S. SAFM

A Plan of Study must be prepared by the student and the AEC chair. This plan must be approved by the student, all members of the AEC, the graduate program coordinator, the department chair, and the dean before the end of the second semester of the student's attendance or before the completion of the twelfth course credit hour applicable to the Master's degree requirements, whichever is later.

Plan of Study M.S.

A Plan of Study must be prepared by the student and the AEC chair. This plan must be approved by the student, all members of the AEC, the graduate program coordinator, the department chair, and the dean before the end of the second semester of the student's attendance or before the completion of the twelfth course credit hour applicable to the Master's degree requirements, whichever is later. This plan must also include a preliminary thesis research topic or problem report topic, if applicable.

Plan of Study Ph.D

At the end of the second semester of a student's attendance, at the completion of the twelfth credit hour, or when master's degree requirements are completed, whichever is later, the student, with the advice and consent of the student's academic advisor, graduate coordinator, and members of the student's advisory and examining committee, will submit a plan of study, initiated in the student's department, to the dean or dean's designee. Some departments may require that a preliminary dissertation research proposal be submitted along with the plan of study.

Policy on Masters Degree Coursework Revalidation

Graduate work planned with the student's advisory committee must be satisfactorily completed within a period of eight years, immediately preceding the conferring of the degree. A course taken more than eight years previously must be revalidated if it to be used toward meeting degree requirements.

Provisional Student Notification Letter

Requirements for attaining regular student status must be determined by the regularly constituted Admissions Committee and stated in a "Provisional Student Notification of Requirements" letter sent to the student by the department or program area prior to registration for coursework.

Request for Final Exam

A Request for Final Exam must be submitted to the Office of Student Services one week prior to the Oral Defense for the Master's Degree and three weeks prior to the Oral Defense for the doctoral degree.

Student Worker Confidentiality Policy and Statement

A Student workers (including but not limited to graduate assistants, part-time paid student help, work-study students, and student volunteers) at West Virginia University are required to abide by the policies, rules, and regulations as are part-time or full-time employees of the University. Within the Statler College of Engineering and Mineral Resources there are several policies or rules concerning the confidentiality of student records. These policies concerning the confidentiality of student records should be of the utmost importance to the student worker who is working at this college.